GE Course Proposals and GE Course Modifications for 2012-13
Exceptions to Catalog Review Cycle - Processes, Guidelines, and Deadlines
What course changes can be made outside of a catalog review cycle?
New courses and changes to existing courses should be proposed during a catalog review cycle. It is understood that there are cases that may warrant an exception and require a course proposal or course modification to be reviewed between catalogs. Exceptions will be considered based upon the following guidelines.
Course Modification Request Guidelines:
- A course that affects curriculum in another department/program may not be modified outside of a catalog review cycle.
- A change in a course’s unit value or catalog number may not be requested outside of a catalog review cycle.
- A change to a course’s requisites that further limits a student’s eligibility to enroll may not be requested outside of a catalog review cycle.
- A request to discontinue a course may not be submitted outside of a catalog review cycle.
Course Proposal Guidelines:
The course does not create a new curriculum requirement for students on current or prior catalog AND
- is needed for documented accreditation purposes, or
- accompanies an awarded grant, or
- substantially and measurably improves student progress to degree and time allows for review by the Academic Senate Curriculum Committee
Forms: Guidelines and Descriptions
- All forms are found in the Curriculum handbook. Descriptions of forms are provided below for your convenience.
- Course Modification Request - for use by faculty to propose changes to an existing course.
- Consulting Memo - If the course is cross-listed with a course in another department, a consulting memo with acknowledgement by the other department must accompany the course modification request.
- Requisite Consulting memo - If the request is to remove or add a course from another department as a requisite, a requisite consulting memo with acknowledgement by the other department must accompany the course modification request.
- Course Proposal Form - For use by faculty to proposal a new course for the catalog
Approval Process
| Who Needs to Approve Course Modification/Course Propoals? | Course Modification Request | New Course Proposal |
|---|---|---|
| Department Curriculum Chair | X | X |
| Department Chair/Head | X | X |
| College Curriculum Committee and Chair | X | X |
| Dean's Office | X | X |
| GE Governance Board (if the course is to be used to meet a GE requirement) | X | X |
| Academic Senate Curriculum Committe | X - When changes may impact course learning objectives | X |
| Academic Senate | X | |
| Academic Programs | X |
Approval Deadlines
- Course proposals and course modification requests must first be reviewed and approved within the department and then by the college’s Curriculum Committee and Dean’s Office.
- Each college sets its own deadlines for review; check with your College Curriculum Chair and/or Dean’s Office for these deadlines.
- After a course modification request or proposal has been approved by the department and college, it is forwarded to the Office of the Registrar.
| For a course modification to be offered in | Submit to Susan Olivas, Office of the Registrar, no later than |
|---|---|
| Summer 2013 | February 15, 2013 |
| Fall 2013 | March 1, 2013 |
| Winter 2014 | May 31, 2013 |
| Spring 2014 | December 2, 2013 |
| For a new course to be offered in | Submit to Susan Olivas, Office of the Registrar, no later than |
|---|---|
| Winter 2014 | April 1, 2013 |
| Spring 2014 | September 30, 2013 |
| Summer 2014 | January 6, 2014 |
| Fall 2014 | January 6, 2014 |
Curricular Flow: Structure and Timing
- Course proposal deadlines are structured to allow time for review and implementation prior to the class schedule being published for the term in which the course will first be offered.
- For example, the table below shows the curricular flow for a new course to be offered in Spring 2014.
| Who Will Receive/Review/Process | If the Course is Offered in Spring 2014 |
|---|---|
| Office of the Registrar | September 30, 2013 |
| GE Governing Board (if GE course) |
September 30, 2013 |
| Academic Senate Curriculum Committee | October 25, 2013 |
| Academic Senate Consent Agenda A course proposal must be on the agenda for two business weeks prior to an Academic Senate meeting |
December, 2013 |
| Academic Senate | January 2014 |
| Academic Programs | January 2014 |
| Office of the Registrar | January 2014 |
| Spring 2014 Class Schedule Published in PASS | End of January 2014 |
| Spring 2014 Registration Begins | Mid-February 2014 |
Contacts
- Josh Machamer, Chair Academic Senate GE Governance Board
- Katie Tool, Administrative Support Coordinator, General Education Office
- Susan Olivas, Office of the Registrar
- Andrew Shaffner, Chair of Academic Senate Curriculum Committee
Other Information and Resources
- GE Objectives and Criteria
- GE Course Samples
- General Education PolyLearn Site - All GE course proposals are archived here. If you need access, contact Katie Tool
- GE section (syllabus) portion of the course proposal form.
GE Topic Courses
- Each college determines its own internal review process. Please check with your dean's office. Note: College of Liberal Arts requires this step.
- For topic approval and scheduling by the Office of the Registrar, depending upon college's requirement of second step, above, either department chair/head or associate dean sends the topic to Susan Olivas.
- Due dates on Topic Courses - First check with your curriculum, department and college office.
- After topic course is approved by your college, submit to Susan Olivas, Office of the Registrar. Topics must be submitted at least ONE MONTH prior to the start of registration for a term.
- Current List of Approved GE subtopic courses